JOB: EXECUTIVE ASSISTANT

Conservatory Lab Charter School (CLCS) empowers a diverse range of children (prek-8) as artists and scholars. The school focuses on EL (Expeditionary Learning), El Sistema music, and social-emotional wellness.The Center for Artistry and Scholarship (CAS) promotes arts and creativity in education and is the outreach arm for the Conservatory Lab Charter School.

TITLE: Executive Assistant and Board Liason

ROLE:  The Executive Assistant and Board Liason is responsible for the oversight and staffing of the CLCS Board and its committees (Governance, Executive Committee, Education, Finance, Facilities, etc.), the CLCS Foundation Board, and the Center for Artistry and Scholarship (CAS) Board. The Liaison will communicate regularly with Board members from all three organizations and is charged with ensuring that Board members can carry out their roles and responsibilities. The Liaison also ensures timely compliance with all Massachusetts Department of Elementary and Secondary Education reporting, rules, and regulations that pertain to governance. The Executive Assistant supports the CAS Executive Director with communication, logistics, relationship and calendar management, event coordination, and other duties as assigned. In addition to the detailed nature of the job, there is room for creativity and generative opportunities to support strategic work that  enhances the school and the nonprofit such as documentation and dissemination of best practices for CLCS and CAS and supporting grant proposals for the nonprofit. The ideal candidate can multi-task, is very detail oriented, can maintain confidentiality in communications, and can also produce results in an environment in which collaborating and listening to a diverse group of individuals is critical. The ideal candidate is highly self-motivated and professional, and able to manage their workload and prioritize tasks in a fast paced environment.

REPORTS TO: CAS Executive Director

RESPONSIBILITIES:
1. Communicate and document, both on paper and electronically, all pertinent information regarding Board and committee meetings to all trustees of Conservatory Lab Charter School (CLCS), CLCS Foundation, and the Center for Artistry and Scholarship (CAS). This includes posting agendas for all meetings, preparing meeting materials and meeting spaces, and taking minutes at Board and committee meetings
2. Serve as primary staff person for all Board committees for CLCS, CLCS Foundation, and CAS to support committee members and ensure that the organizations are in compliance with rules and regulations for public and nonprofit boards
3. Set agendas for all Board and committee meetings and oversee set-up for key personnel for all meetings
4. Work closely with Board members and Executive Director to ensure implementation of CLCS, CAS, and Foundation strategic plan
5. Serve as executive assistant to Executive Director which includes calendaring, travel arrangements, booking speaking engagements, preparing presentations and drafting talks, writing blog posts, managing social media, etc.
6. Communicate regularly with all Board members from both CLCS, CAS, and CLCS Foundation
7. Assist with CAS contracts, billing, and requisitions
8. Oversee and monitor expenses for Boards
9. Supports Development and Communications functions
10. Support CAS Program Director as needed
11. Establish and maintain excellent relations with outside business, civic associations, cultural and community organizations in the greater Boston Area that will enhance the life of the school and the work of CAS
12. Assist with visitors to the school and CAS as needed
13. Other responsibilities as assigned by the CAS Executive Director

QUALIFICATIONS:
• Exceptional writing, research, analytic and organization skills, and the ability to convey complex ideas in clear, concise, logical format
• Knowledge and some experience working with nonprofit boards or external stakeholders, or demonstrated ability to learn quickly
• Good judgment, discretion, and the ability to work easily with senior leaders
• Ability to partner with colleagues both inside and outside of the organizations
• Ability to shift easily between details/deadlines and synthesis/analysis
• Strong interpersonal skills with ability to create positive, supportive relationships with people from different languages, cultures and backgrounds
• Knowledge of or experience with cultural, artistic and community organizations in the Greater Boston area
• Excellent computer skills, including Microsoft Office and Google Suites
• 1-2 years of work experience
• Bachelor’s degree in related field

Salary Range: $38,00-48,000 depending on experience; excellent benefits.

Applicants should send cover letter and resume to Linda Nathan, Executive Director, lnathan@artistryandscholarship.org

Applications will be reviewed on a rolling basis. Applications received before June 1 preferred.

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Image Credit: Conservatory Lab Charter School

This service is provided by Samantha Lovewell, the social media marketing fellow, with the support of MoCC and the Arts Administration Department at Boston University.